Information Technology

Email Settings and Features for Faculty and Staff [Exchange]

Email via Web Browser

 https://webmail.it.fit.edu

Email Client Settings

Exchange server hostname: fitex.fit.edu.

Outlook Settings

Entourage Settings

iPhone/iPod Touch Settings

Features

SPAM Filtering

Each email received is analyzed by a series of tests to determine the probability the email is a SPAM email. The probability is stored in the email as the SPAM score. The SPAM score starts at 0 and increases as the tests return a positive. By default, any email with a SPAM score over 5 is deleted and a message is sent to the sender that the message was blocked. Then, the user decides what to do to the lower SPAM scored email. Any email with a SPAM score between 3 and 5 will get a modified subject of "{SPAM? 3}".

Quota

Each Faculty and Staff user get a 300MB quota.

Virus Scanning

All email attachments are scanned for viruses. If a virus is found, then the email attachment will be replaced with a virus notice. The virus email will have the subject modified to look like this example "{VIRUS?} Subject".

Blocked Attachments

Currently, there are extensions on attachments blocked from being sent and received. If you are trying to send or receive a legitimate attachment, then rename the extension to a unblocked extension. Also, zipping the files up and sending the zip file will allow them to be sent and received.

Here is the list of extensions being blocked at this current time: (Click Here)

Forwarding Your Exchange Email and Vacation Messages

Exchange users can forward email and set vacation messages from within outlook.

To forward your email and to turn on a vacation message:

  1. From the Tools Menu, choose the Out of Office menu item.
  2. Select the "I am Currently Out of the Office" button.
  3. If you want a vacation message to be automatically sent to each message received, type a message in the field labeled "autoreply only once..." If you just want to forward your mail, leave this field blank.
  4. To forward your mail to another account, click the Add Rule button.
  5. Skip down to the perform these actions section.
  6. Check the box marked delete unless you want to leave a copy of each message on the Exchange server as well as the address you are forwarding to.
  7. Check the box marked forward and type the address you want to forward mail to in the field next to the To button.